Use clear, direct language and try to avoid adding emotions or opinions as you want to remain professional. State the items on the write up as they are written. It may be a challenging conversation for the employee, so be patient and understanding. Schedule a meeting with the employee to deliver the write up and talk through it with them. They can check to make sure the language is appropriate and the write up is accurate. You may want to ask your company's HR manager and legal team to review your write up to make sure it has all the necessary components. You should also state what measures the company will take if the employee does not comply with the attendance policy, which might include a reduction in pay for the hours missed or termination. Provide a date for reviewing the employee's progress. Your write up should outline what actions the employee must take to correct the situation. You can mention if the employee has missed meetings, been behind on work or failed to turn in projects by their due dates. Explain how the employee's attendance issues impacted their performance by referencing specific projects or assignments. If they are working with a team, excessive tardies and absences can leave their coworkers with additional work. When employees miss work, it affects their performance, which can diminish productivity for their department and the entire company. The type of action, such as email, meeting or phone call When detailing past actions, you should add: This shows that the problem is ongoing and that you have addressed the situation before this instance. Include in your write up a section that outlines the previous steps the company has taken to address the attendance issues. Related: 6 Interview Questions About Attendance (With Sample Answers) 2. This can give a clear depiction of how the employee's behavior is in direct violation of company policies. You may also want to reiterate the company's attendance policy by adding it in your write up. You can usually request this information from your company's HR manager. If the employee has taken more time off than allowed in their benefits package, include this in the write up. It should list all the dates the employee was tardy, absent or left early. Your write up should include the employee's attendance record. Here are the steps to write up an employee for attendance: 1. Read more: 12 Tips To Handle Employees Who Are Late How to create an attendance write up It also provides official documentation for the issue and shows what the company has done to address the problem and that the employee is aware of the company's policies and possible consequences. The write up serves as an escalation of the disciplinary actions.Ĭreating an attendance write up is important so that you can express your expectations for employees clearly. Generally, an attendance write up follows other interventions to address the employee's attendance, such as a meeting with the supervisor or HR. It documents the steps taken to address the attendance issues and what the next disciplinary measures will be if the employee does not resolve the problem. Read more: How To Encourage Workplace Attendance What is an attendance write up?Īn attendance write up is a disciplinary measure taken for employees who are consistently tardy or absent to work. In this article, we discuss what an attendance write up is and how to write one and provide an example of a write up for poor attendance. As a manager, it's your job to address poor attendance in a direct, effective way that resolves the issue and avoids negative effects on your team. Employees who regularly miss work or show up late often can't meet their professional expectation, and other team members must take on extra responsibilities. A major part of leading a successful team is making sure each team member performs at their best.
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